There are 3 levels of Timesheet Approvers:
- Project Level - nominated users at the individual project level can receive submitted timesheets for work against the project.
- User Level - nominated users at the system level can receive all submitted timesheets.
- Timesheet Administrator - if no timesheet approver is identified at either the project or user level, anyone who is a Timesheet Administrator will receive the submitted timesheets.
Project Level Approvers
When adding a user to a project via the Project Team control, if that user is to approve any submitted timesheets, they will require the Timesheet Approver checkbox to be ticked. Note: The Timesheet Approver checkbox must be ticked before any timesheets against the project are created and submitted.
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User Level Approvers
Any user who has the Timesheet Approver checkbox ticked against their user profile will receive all submitted timesheets.
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Timesheet Administrator
If there is no Timesheet Approver named against either the project or a user, timesheet approvals will fall to anyone who is a Timesheet Administrator.
How to approve
To approve, click Actions > Approve against the submitted timesheet. Note: the checkboxes can be used to just approve certain lines/activities.
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Remember
- Timesheets can be set to automatically approve upon submission if approvals are not required (System Administrators only).
- If you are using rate cards, these must be kept up-to-date. If there is no rate entered, submitted timesheets for that period can't be approved.
- The Timesheet Approver checkbox must be added onto the Project Team control configuration - it will not be there as standard in the build.